Terms and Conditions of Membership

All members must:

• Abide by the Principles of the u3a movement.
• Act in the best interests of the u3a and never do anything to bring the u3a into disrepute.
• Abide by the terms and conditions of our constitution.
• Treat fellow members with respect and courtesy at all times.
• Comply with and support the decisions of the elected committee.
• Advise the committee of any change in your personal details.

Photographs

Photographs may be taken at Bishop’s Cleeve u3a activities. Please advise the Beacon Administrator if you do not wish to be included in photographs for our website and other platforms.

Policy Documents

Please click on the policy name to see the document. Note the files may open in your browser or go to the Downloads folder on your computer.

Our Constitution	This sets out the purpose of Bishop’s Cleeve u3a and how its money and other property can be used. It also sets out administrative provisions for membership, appointment of trustees and for general and trustees meetings.
Data Protection Policy	The requirements for collecting and processing membership information and how personal information is collected, stored and managed in line with the General Data Protection Regulation (GDPR).
Privacy Policy	What personal data we collect and how we will use it.
LIA Emergency Contacts	Why we request emergency contact details from members.
LIA Membership	Why we request membership information and how it is processed.
Safeguarding Policy	Safeguarding is everyone’s responsibility. Bishop's Cleeve u3a is fully committed to safeguarding the wellbeing of all its members. All members should show respect and understanding of the rights, safety and welfare of others and conduct themselves in a way that reflects the principles of the u3a. Our aim in this document is to offer guidelines and signposting to further information and advice along with other actions that are suggested could be taken.
Risk Assessment Policy	Why and when Risk Assessments should be completed.
Accessibility Policy	The steps to review accessibility needs for individual members and the reasonable adjustments to accommodate the needs of members with disabilities and/or health related needs.
Equality, Diversity and Inclusion Policy	Bishop's Cleeve u3a values all its members and wants to be as inclusive and welcoming as possible. The document includes practical steps that can be taken to ensure a wide range of people can participate in our activities and meetings.
Grievance Policy	This procedure sets out how we approach problems and grievances so that issues are dealt with quickly, efficiently and appropriately.
Financial Policy	This is a practical guide to help groups control and manage their finances. Groups are self-financing, the funds belong to the u3a but are ring-fenced for the group’s activities. Simple accounts for all income and expenditure must be kept to allow the Treasurer to incorporate all group monies in the Annual accounts.
Group Finance Guidelines	Guidelines for how groups can control and manage their finances.
Financial Risk Mitigation Policy	The financial risks to the charity and how to mitigate them

Committee Files

This file is for committee use only.